Campus Procedures For COVID-19

pt-1Health and Safety

Kyiv International School is planning to return to campus on August 27th and open our doors for a new school year. We look forward to seeing all returning students and families, while also welcoming a number of new students and families into the KIS community.

Without any clear indication for how long we will need to make adjustments due to COVID-19, we may be in a situation where we are moving through a variety of risk levels. KIS will continue to follow guidelines defined by the local government which may include social distancing limitations or campus closure. We will follow the government’s assessment of the risk level, but KIS realizes that we will need to respond to a number of different health and safety scenarios.

We also understand that within our large school community there are a wide range of perspectives and views concerning the seriousness of COVID-19, practical precautionary methods, and realistic procedures. KIS will continue to follow the recommendations and guidelines published by the CDC and WHO.  

This document is meant to outline three different educational models as they pertain to the current known considerations. We recognize that we must remain flexible and that we may be in a situation requiring us to shift from one model to another. We understand that with each model, we will need to share many more important and specific details. As we understand that some government guidelines and health recommendations may change before August, we will plan to share more specific details as we approach the start of school.

We expect that the situation will continue to be fluid and may change throughout the school year. The school will need to be prepared to possibly shift between the three models below, depending on the circumstances.


Health and Safety Considerations

Potential Educational Model

Potential Model #1: Regular Schedule

When the risk level is considered to be low, KIS will operate our regular daily schedule with increased health and screening practices. In this scenario, we would be able to have all students on campus at the same time.

Potential Model #2: Adapted Schedule

If KIS must abide by social distancing restrictions, or the school determines it is safer to maintain such restrictions, we would be able to open our campus but with stricter health measures. By reducing the number of students in classes and restricting the mixing of students across groups, we would not be able to have all students on campus at the same time.

Potential Model #3: Online Learning

If Ukraine determines that schools must close their campus, KIS will return to providing educational services via online platforms and following the determined online plan. There have been some updates concerning this plan explained below.

When the risk level is considered to be low, KIS will operate our regular daily schedule with increased health and screening practices. In this scenario, we would be able to have all students on campus at the same time.  Below is the daily bell schedule that will be used for:

Model #1 – Regular School Day Schedule

Model #2 – Adapted Schedule – Social Distancing Restrictions.

If KIS must abide by social distancing restrictions, or the school determines it is safer to maintain such restrictions, we would be able to open our campus but with stricter health measures. By reducing the number of students in classes and restricting the mixing of students across groups, we would not be able to have all students on campus at the same time. In the Elementary, Middle School, and Secondary sections, most of our classes would need to be divided. Each section will use a hybrid model of learning. 

As it is more difficult for parents to accommodate for Preschool and Elementary students staying home, KIS is committed to having all students attend school daily. However, in order to make this work, we will need to spread out each homeroom into two classes.

Homeroom classes will be split into two different groups. One group will be in the homeroom classroom while the other group is in a satellite classroom. KIS will spread out to use additional spaces as designated satellite rooms that will mirror the homeroom and will be only used for a specific group of students.

The homeroom teacher and teacher assistant will separate to work with each group, each day, within the normal school day schedule.

Specials classes will come to the classroom to work with students instead of students moving to different rooms.

Middle School and Secondary students will have an on-site and off-site schedule.

This means that they would not come to campus daily, but would come the equivalent of every other day. As our older students are more independent, they can more easily navigate such a schedule and connect with the on-site class from home.

Distance Learning Platforms and Communication System at KIS

The following Online Platforms support both Distance Learning and faculty/student/family collaboration to ensure a quality student learning experience when planning and delivering remotely:

       KIS EMAILis the communication tools used to contact and communicate with KIS families, (PreK-S4)
       OFFICE 365 TOOLS, including Teams, may be used for Distance Learning with students who have a school email (9yo-S4).
*Some secondary teachers may still be using MOODLE for their classes.
       ZOOM is a virtual classroom platform that may be used by all teachers. This is very easy for students and parents to access, as the classroom teacher simply sends a link via email for individuals to join the meeting/class (PreK-S4).
       SEE SAW– is a platform for student engagement that provides creative tools to take pictures, draw, record videos and more to capture learning in a portfolio. Teachers can find or create activities to share with students and parents (PreK-10yo).

The Middle School and Secondary program will be a combination of a synchronous and asynchronous schedule. The mornings will be a synchronous, face-to-face, schedule which allows students with enough time to meet with teachers, receive instruction, discuss material, and work through a variety of assignments or projects in their class. The afternoon will be a time to organize one-on-one meetings, small group lessons, and other asynchronous activities connected to their regular school schedule.

Blended Learning Program

There may be a number of students who are not able to attend school, on campus, for a variety of reasons. In these situations, KIS will do their best to accommodate how students may still connect or attend virtually.

Morning Routines & Procedures

All Staff and Faculty

  • Take body temperature before leaving home
  • Arrive at school no later than 7:45
  • Wear protective masks throughout the day (apart from lunch, music, PE, and any other exceptions)
  • Temperature checked at front or back gate.
  • Use hand sanitizer in the lobby and if possible wash hands.
  • Open windows, if possible, in work areas.

All Students

  • Take body temperature before leaving home
  • Likely wear a protective masks throughout the day or for parts of the day.
  • Avoid sitting in common areas.
  • Upon arrival to the school, should have their temperature checked.

Increased Washing of Hands

Throughout the school day, there will be scheduled times for students to wash their hands and use hand sanitizer.

Possibility of Wearing a Mask

The purpose of wearing a mask while at school is for two main reasons:

  1. Prevent the spread of droplets
  2. Reduce individuals touching their faces

Though the school does have emergency masks in supply, we ask that all individuals bring their own masks to school. The requirement of wearing a mask may be dependent on a students’ age level.


Arrival and Dismissal Procedures

Until further notice, parents will not be permitted to enter the campus building, in order to limit the number of people on campus.

Arrival Procedures

  • Park and Drop – Parents or drivers parking off campus should drop off students at the front or back gate as much as possible. Temperature checks will be done and both entry points.
  • For Preschool children, an adult may escort the student to the drop off point and then we kindly ask for them to leave the campus. The preschool zone for students will be completely closed off for all parents.
  • Drop and Drive Through – Registered automobiles will need to drop off students at the front gate so they can walk through the infrared scanning area. Parents or drivers can drive through campus for traffic flow purposes and exit the back gate.

Dismissal Protocols

  • students should not gather or linger in common areas, such as the cafĂ©, gym, library, or outside on school grounds, as they wait to get on their bus or get picked up.
    • Bus students should go directly to their bus and sit in their assigned seat.  
    • Students being picked up should go immediately to their parent or driver to exit the campus.
    • No one should be staying on campus to use any unapproved facilities or equipment.

Transportation Procedures

Transportation Services

In order to maintain a safe and healthy environment for students who are taking the bus to school, our transportation services will do the following:

The Bus Driver and Bus Monitor Must:

  • Not ride the bus unless they do not have a fever and/or other COVID-19 symptoms.
  • Wear protective mask and gloves.
  • Check student temperatures before entering the bus
  • Clean and disinfect the bus after each use to prepare for the next pick-up.
  • Keep the bus windows open for proper ventilation (weather permitting).

All Students Who Take The Bus

  • Not ride the bus unless they do not have a fever and/or other COVID-19 symptoms.
  • Wear protective mask before, during, and after the bus ride.
  • Sit in assigned seat and avoid touching
  • Hand sanitizer will be dispensed as students enter the bus

Arrival to Campus

Once students arrive to the campus, we ask them to wait patiently for students to exit the bus slowly and leaving a distance between the person exiting ahead.

Departure from Campus

Students will be dismissed from their homeroom or last class to collect their things and go straight to the bus. Once at the bus, they should find their seat and wait patiently for the bus to depart. If there is a line waiting to get on the bus, students should keep a distance of 1.2 meters.

Classroom Procedures

Space Arrangement

Classrooms will be set up to allow for as much social distancing as possible.

Precautionary Routine

  • At the conclusion of each class, teachers will spray each student’s desk/workstation with approved disinfectant solution for students to disinfect their desk/workstation.
  • Elementary students will not need to wipe down their station unless this seems necessary between classes.

Student School Items and Resources

  • In order to reduce the amount of sharing items we ask that students:
    • Have their own personal water bottles
    • Use their own personal school items
  • Teachers should limit the sharing of non-essential classroom resources.

PE Class Protocols

  • Teachers should plan outdoor activities whenever possible.
  • Students will use both changerooms to reduce the amount of students per room.
  • Students should not leave any personal items in the change rooms.
  • Teachers will avoid activities that require physical contact
  • Sports equipment will be disinfectant after each class.

Music Class Protocols

Teachers will decide whether students will remove their masks depending on the activity.

  • Students should not share equipment
  • Teachers will spray music stands and any other surfaces touched by the students with disinfectant for students to wipe down at the end of each class.
  • teachers will spray and wipe down community equipment (percussion instruments, guitars, pianos, etc.) with disinfectant after each class.

Technology Class Protocols

  • Technology classes will move from class to class.

Library Class Protocols

  • Our library will use a 48-hour rotation system to naturally disinfect books before they are placed back into circulation. This will be done using daily bins that are rotated and stored until the appropriate time.

School Lunch Procedures

Food Service Protocols

KFN will comply with all necessary precautions and regulations concerning safe food preparation and serving.

  • Lunch Schedule will be changed to allow for fewer people in the lunchroom at one time.
  • Bag lunches will be prepared for 5-6 year-old classes and delivered to their room.
  • Student seating will be spread out.
  • Students lining up should keep their masks on until it is time to eat.
  • Students lining up should keep a distance of 1 meter while waiting for their food.

Seating for Students

Student seating in the cafeteria will be arranged to provide more space between all students. The lobby will also be temporarily set up to provide overflow seating.

Cleaning in between groups – cleaning staff will clean and disinfect tables and chairs between student groups.  

Snack Bar

The snack bar will be open, but seating will be changed to the lobby area. The seated space within the snack bar will now be used for KFN staff.


Normally, KIS has a vibrant campus full of activities and classes for students, teachers, and parents. We recognize that during this time, we may need to close off our facilities to some of these activities and opportunities.


  • Increased School Cleaning With Disinfectants – KIS will increase the frequency of cleaning and place a larger emphasis on commonly touched surfaces, such as door handles, banisters, and shared classroom items.
  • Student Transitional Cleaning – Middle School and Secondary students will also be asked to disinfect their work spaces before transitioning to a new classroom.
  • All classrooms will have spray bottles and wipes for disinfecting desks and work stations.

UV Treatment

  • Classrooms will continue to be disinfected daily with UV treatment in the evening.

Waste Management

  • KIS will use open waste containers and remove waste regularly from school areas throughout the day.

The Fitness Room

  • The equipment from the fitness room has been moved into the gymnasium and is spread out. All equipment should be thoroughly disinfected after any use.

KIS Health Center

  1. Screening
    • Primary temperature checks will be done at the front and back gate. Secondary temperature checks will be done when necessary at the Health Center.
    • General monitoring of student health by teachers – any students showing any symptoms should report to the health center for a health check and interview.
  2.  Recording – Health Data Collection 
    • The health center maintains student records that are designed by age level or cohort. 
    • All COVID-19 related symptoms should be documented. 
    • Any student sent home for isolation until confirmation, should be documented and reported.
    • Students who stay home, but have any COVID-19 symptoms should inform the school for documentation. 
  3. Contact Tracing “Based on our current knowledge, a close contact is someone who was within 6 feet of an infected person for at least 15 minutes starting from 48 hours before illness onset until the time the patient is isolated.”  (
    1. Possible strategies to reduce the number of persons in contact with one another:
      • Classroom Cohorts with isolated interactions
      • Social Distancing 
      • Limitations on gathering areas
      • Organize patterns of movement and one-way systems in hallways.
      • Have specialist teachers come to classrooms
      • Avoid the mixing of students for language classes or Intensive English.
    1. Tracking Student Movement
      • Use of the student’s schedule to inform contacts
  4. Identifying Cases
    • If a student is showing symptoms they should report to the health unit to interview for possible COVID-19.
    • If COVID-19 is suspected, the student should remain in isolation until they can be sent home. 
    • The student should remain home until recovery is confirmed, or has tested negative.
    • The school should monitor very closely any individuals within their contact circle for similar symptoms.  
  5. Reporting
    • If an individual is confirmed to have COVID-19, and not just the symptoms, the school will inform everyone within the contact circle to warn contacts of their exposure, and assess their symptoms and risk. 
    • Refer those with symptoms to testing and care.

Isolation Room

The Health Center will have a room/space identified for the use of isolating anyone showing symptoms while waiting to be sent home.

Parents & Community Members

Parents are critical in keeping our school community safe and healthy. Please consider the following:

  • Always check your child before they leave in the morning for fever and/or other COVID-19 symptoms.
  • Never give your child medication that could mask or reduce a fever before sending them to school.
  • If your child has a fever and/or other COVID-19 symptoms, please keep them at home and contact the school to tell them why your child will be absent.
  • Make sure that your child has masks, their own water bottle, and possibly come with their own individual hand sanitizer.

Parents and visitors wishing to access the campus must have an appointment. In order to access the campus for your appointment, one must:

  • Wear a mask
  • Have your temperature checked
  • Receive a visitor’s badge
  • Check in with the front desk staff when you arrive at the appropriate building/division
  • When leaving, make sure to sign out and return the visitor’s badge.