Attendance

Regular attendance at school is one of the most important factors for a student’s academic success and social development. Daily continuity in instruction for students of all ages is path toward both academic achievement and personal victory within our Success Orientations. Understandably, there may be some emergencies or illnesses, but parent support and student effort is encouraged in attending school everyday on time and staying until the final bell rings.

Strive for 100% attendance throughout the year. Notify the school office as soon as possible on any day children will be absent. This allows teachers to plan ahead on getting work home to students or posted on the Moodle. The phone number to the Main Office is 452-2792.

Absentee Policy

Rationale:

Students achieve best when they are in school. Frequent absences mean that a student does not have exposure to instruction while in school. It is easier to miss deadlines and tests, and students with frequent absences will likely not be progressing through units at the same rate as others.

Therefore, it is important to our school to create a policy that ensures high student attendance while at the same time recognizing individual student circumstances.

In general, students should be expected to have absences that total no more than 10% of the school year (approximately 18 days); much more than this will start to hinder student progress through units. To avoid reaching this threshold, the school will take the following steps: 

All students who are absent more than 5 days in any given quintile:

  • Will receive a letter of concern from school administration and/or teachers that stresses the importance of regular attendance
  • Will be expected to meet with teachers to make up any and all missed work

All students who are absent more than 10 days in any given quintile, or for more than 15 days in successive quintiles:

  • Will receive a letter of warning that continued absences will result in a hearing before the Advisory Board in which their continued enrollment will be considered
  • Will be expected to meet with teachers to make up any and all missed work
  • Any “P” on the status report due to absences must be resolved within one week of a return, or can be changed to a “D.”

Exceptions:

It is recognized that there are myriad reasons for student absences, and that different students have very different capabilities for handling absences. With this in mind, administration will consider exceptions to the above policy for reasons including but not limited to the following:

  • Absences for verified and unavoidable reasons (visa problems, severe health problems, family emergencies)
  • Absences in which the student maintains a high level of work during and after, using the Moodle platform or communications with teachers.

No matter the reason for any given exception, students should be expected to meet mastery on units missed. Students who have not completed the required number of units in a year, no matter what the reason, might need to repeat a subject or an entire year.

Tardy

A student is counted tardy if they arrive to class after the bell rings Attendance is taken for each class in the Middle School. Extensive Absences and/or Tardies negatively impact a student performance. The Director of Instruction will regularly communicate attendance information home and may request a conference to make a plan for success.

Arrival and Beginning of the Day

The School day begins for all students at 8:15 AM, with students arriving no earlier than 7:50 AM. It is vital that students arrive to school on time as research demonstrates that the first minutes of class can set the learning tone for the day. The school bus aims at arriving at school by 8:10 AM so that students may be on time and prepared for the school day.

Middle School and Secondary students may enter the school and go directly to their lockers, the snack bar, or to meet with a teacher. By 8:10, students begin to move toward their classes so as to be seated and ready for the day by 8:15. Elementary students should be outside for supervised playtime until collected by their teachers at 8:10 AM

The End of the Day

School is complete at 3:35 PM, and all students who do not have a reason to stay at school are expected to go home.

Students who wish to stay later should be at school for a reason, and should be supervised during this time. The following are acceptable reasons to be at school and to sign up for the late bus:

  • Make-up work/Safety netting: Students should be signed up with a specific teacher, and should spend the after school time with that teacher.
  • Activities: Students who are taking part in school-sponsored activities (such as sports), and who are cleared to take part in these activities. Students who are signed up in these activities are expected to be taking part and should be with teacher supervision for the duration of this after school time.
  • Open activities: Students who are academically cleared (no old incomplete units or “D’s”) may sign up for open activities. During this after school time they may be on the outdoor basketball courts, on the playgrounds or doing silent research or reading in the library. Open activities are available only for students in the middle or secondary school. All elementary students who are on the territory after school must have adult supervision at all times.

Note:

  • After school hours, there should be no students in the gym or on the sports field without direct teacher supervision.
  • Students who leave campus after the close of the school day (after 3:35 PM) will not be allowed access back onto the school grounds. The school cannot take responsibility for what happens to students after school hours if they leave school grounds.

The late bus departs from the school at 5:30 PM. After this time, there should be no students left on school grounds unless directly supervised by a teacher or administrator. Students who are still on the school territory waiting for rides must wait inside the front security booth.

For events on the school territory outside of regular school hours (8 AM-5:30 PM, M-F), teacher and/or adult supervision is required. Students who show up early or depart later are required to wait in the supervision booth.

Outside of these events, there is no access to the school territory for students outside of regular school hours without adult supervision. Students who come onto campus to use playgrounds may do so with an adult with a school ID, and must be supervised during their entire time on campus.

At no time during the day or after school hours may students use the athletic fields or the gyms without staff supervision.

Passing Periods and Lunch

Elementary students are escorted to each activity and class throughout the day. Their teachers and/or paraprofessionals eat with them during lunch and help to supervise them during recess periods and after lunch on the playground.

Middle school and secondary students are entrusted with managing to quietly and efficiently getting themselves to class on time. During break times students may congregate in the student lounge, the snack bar, and the blacktop. The field is also available at times. Other areas of the school are off limits as student movement causes a disruption to the younger grades.

Closed Campus

KIS is a closed campus, which means that students may not leave the campus without permission from the office. 

Leaving School Early

If a student needs to be excused from school during the day, for any reason, the following procedures are to be used:

  • Parents may send a note or call reception to inform the school of an absence. Parents will be called to verify a note. It is very important that the family contact information is kept up to date.
  • The divisional office (elementary, middle, secondary) will be notified about absences.
  • Parents are to come to reception to pick up their child. Once a parent or guardian arrives, the teacher will be phoned and the student released from class.
  • Students may not go home with anyone else unless the school has written or verbal permission from their parent/guardian.
  • A “green slip” is required for a student to leave campus. These green slips are issued at reception.

Visitors

ALL VISITORS MUST ENTER THROUGH THE MAIN GATE AND SIGN IN WITH SECURITY AND PROCEED TO THE MAIN OFFICE.

Visitors and volunteers will be given an identification badge. Anyone who is in the building without this badge will be asked to return to the office.  Students are not allowed to bring other school-age visitors to school without permission from the Director of Instruction or Director.  We encourage parents to visit and volunteer. However, we do ask that extended visits be scheduled with the office/teacher in advance.

 

Transportation

Drop Off Procedures

In order to maintain a safe environment for our students, the following policy will be in effect for ALL drivers on campus, this also includes parents:

  • Drivers must not exceed the 5km speed limit, and must follow guidelines established for a safe and orderly flow of traffic.
  • Drivers will enter through the front gate and drop off the children at the far end of the drop-off zone.  This if for unloading students only.  Parking is only in the lots outside the gates and in the rear of the building.
  • All Traffic is one way.  Drivers will leave through the back gate.
  • Drivers will follow the no smoking policy of the school.
  • Drivers will not touch or discipline students not under their care.
  • Drivers who do not follow the above guidelines will be reported to their employers. Continued abuse of these guidelines will result in denial of access to the campus.

Parking

For the safety of all students, no parent parking is available on campus. Parking is available in the lot in front of school and outside the back gate. Through traffic is prohibited from 9:00 to 14:00 for the same reason. All cars on campus must be registered with security.

Bus Riders

KIS has monitors on all buses to ensure safe rides. Riders are expected to follow monitors’ instructions. Students that are reported to the administration for minor infractions will meet with the Director of Instruction to discuss the behavior. If the behavior continues the parents will be notified and the student may be suspended from riding the bus for a period of time. Parents will be notified immediately regarding behaviors that seriously affect the safe operation of the school bus. Removal from the bus may be necessary for serious incidents, even if the first time.

Bus Rules

  • You must be at the arranged pick up point at the appointed times. The driver will not wait for latecomers.
  • You will be under the authority of the bus monitor who may assign you a seat.
  • You should seat yourself as quickly as possible and remain seated while the bus is in motion.
  • If the bus is in such a position that you must cross the street, the bus monitor will accompany you unless special arrangements are made with parents. This may not apply to older students.
  • You will not be allowed to be unruly or create disturbances on the bus. Only in extreme situations will the monitor use physical restraint if deemed necessary for the safety of other students or the operation of the bus. The monitor will inform the Director of Instruction if this becomes necessary.
  • You are not allowed to drink or eat on the bus unless given permission by the monitor.
  • Improper language or behavior will not be tolerated.
  • You may not lean out of windows or throw items from the bus.
  • Everybody is expected to help keep the bus clean.
  • Any damages to the bus will be the responsibility of the student and price for replacement or repair will be charged to that student.
  • Only students who have paid for bus service may ride the after-school activities bus.

 

Dress Code

A certain amount of freedom of choice in dress is appropriate. However, students should always be mindful of giving the best possible impression as they represent the school. 

  1. Clothing should be neat, clean, appropriately worn, and in good repair, without revealing holes, slashes or rips.
  2. All students are to wear shoes or sturdy sandals at all times.
  3. As a general rule, the 2, 3, 4 rule applies. When 2 fingers are raised and pointed upward, the midriff will not be exposed. Straps will be wider than 3 fingers. Shorts, skirts and dresses will reach below 4 fingers when they are dropped to the side. (Leggings, tights, or other skin-tight leg wear should also follow this rule).
  4. See-through clothes (undergarments are not to show through garments) are prohibited.
  5. Low cut or loose fitting blouses that reveal cleavage are prohibited.
  6. Undergarment (boxers, thongs or bras) should not be seen at anytime.
  7. Clothing displaying graphics, whether pictorial or in words (i.e. foul language, alluding to foul language, suggestive messages or symbols, any drug, alcohol, or tobacco related symbols), must be consistent with the school’s mission statement, not disruptive to the school’s program, and not offensive to others. (Administration will define “inappropriate”).

If a student violates the dress code, they will have the option of changing their clothes or borrowing clothing from the office or a friend for the remainder of the day. In cases of repeated violations, the regular discipline policy will take effect.

 

English Only

Kyiv International School has an ENGLISH ONLY policy. By using English only at school your child will be able to master the language more quickly. International students have a great advantage to be able to study with students from a variety of countries. By using one common language children will be more included to socialize with students from different countries which will foster a greater sense of community at our school. Repeated violations of this policy will follow the Discipline Policy and will be communicated to parents.

 

Public Display of Affection

It is important that students demonstrate an attitude and behavior regarding interpersonal relationships that would be acceptable to people of various cultural, ethnic, and social backgrounds. Genuine feelings of affection may exist between students; however, excessive, public, physical displays of affection on campus are not acceptable. Students are to refrain from any public display of affection that would offend others.

 

Electronic Devices and Mobile Phones

  1. The school accepts no responsibility for missing, broken, or stolen devices.
  2. Phones and other electronic devices should be used for approved instructional purposes during the school day.
  3. If these devices become a distraction to learning or if they create a behavioral issue, sanctions will be applied and the privilege of using these devices may be rescinded.
  4. Any electronic device that is used inappropriately during the day may be confiscated by the teacher or an administrator.
  5. Generally speaking, after the 1st offense, the student will be allowed to pick the device up after school; after the 2nd offense, the parent will be called and the device may only be picked up by the parent; after the 3 rd offense, the parent will be called and the device may not be returned to school.
  6. Classroom guidelines for use of cell phones and devices will vary from teacher to teacher. Be sure you know your teacher’s classroom guidelines.

 

Cafeteria Policy

  1.       Use soft voices at all times.
  2.       Keep your hands and feet to yourself.
  3.       Keep your food on your plate or in your mouth.
  4.       Walk at all times.
  5.       Be as courteous as you would be in any restaurant.
  6.       Clean up when you leave.
  7.       All food should be eaten in the lunchroom.
  8.       Purchase items with your money only.

 

Student Acceptable Use (Rules for Use of Technology)

Computers, the Internet, and related technologies are valuable resources for students, and serve as the world's largest library and information database. Kyiv International School is dedicated to producing students capable of succeeding in today's technology-pervasive society. Students receive technology training including KIS's Essential Units on Digital Citizenship. This unit, required for every student from age 5 through secondary, provides a strong background in the proficiencies and ethical competencies for safe computer use, and to succeed in modern society. These guidelines are available online at: http://www.qsi.org. Students are expected to conduct themselves according to these outcomes, even when not at school. Issues brought to the attention of the staff that negatively affect other students or disrupt the school day will be dealt with by the school.

Students will be asked to create email or other online accounts required to accomplish these essential outcomes.

 

Computer Procedures and Best Practice

  • Participants will use their computers in class when instructed by the teacher.
  • Participants will keep their screens visible to teachers at all times.
  • Participants will keep their computers powered down and put away during breaks and lunch.
  • Participants will not play games during school hours.
  • Participants will charge their computers each night at home.
  • Participants will use appropriate websites to research, network and complete assignments.
  • Participants will actively research questions, summarizing in their own words.
  • Participants will not touch another person's computer without permission.
  • Participants will respect all members of our KIS community.
  • Participants should try to solve problems independently, ask a neighbor, then seek help from the teacher or IT.

Technology is to be used in a responsible, ethical and legal manner. Some information and activities are not appropriate for school. All technology use must support KIS's educational objectives, meet the objectives of our Digital Citizenship Outcomes, and be in accordance with the school’s Success Orientations. The Director or Director of Instruction may suspend or permanently block technology access for any student who violates KIS's AUP. The use of technology is a privilege, not a right. The cost, if incurred, of willful damage to physical technology or software will be billed to the parent or guardian of the abusing student.

Unacceptable Use includes (not limited to)

a) Downloading, copying or adding any unauthorized software, applications or files to or from the System.

b) Plagiarizing others' work. Plagiarism is taking the ideas or writings of others and presenting them as if they were original to the student. This includes direct copying as well as paraphrasing ideas without giving credit to the author.

c) Participating in illegal activities. Activities on Internet accessible computers may be governed by the laws of several countries and jurisdictions.

d) Using harmful, threatening, abusive or obscene language or imagery at any time, in or out of school.

e) Vandalizing computers, the school network, technology, equipment, drives, files, software, or Internet resources. Vandalizing includes, but is not limited to any attempt to modify, erase, or destroy another person's documents or files, or to defame or vandalize someone’s digital profiles.

f) Using technology that is explicitly prohibited. This may include social networking sites, chat functions and non-educational games.

g) Engaging in any activity that might imperil the student or others. Students should promptly disclose to their teacher or other school employee any message they receive that is inappropriate.

h) Violating the posted policies for any lab, library, or computer room.

i) Cyberbullying in any form is unacceptable. Any student generated texts, videos, chats, social networking sites, gaming sites, or other electronic communication should adhere to the Success Orientations of KIS. Students who create material that is offensive to a certain race, nationality, language group, or individual are guilty of cyberbullying, even if the offense happened outside of school hours. Cyberbullying might also include playing tricks or pranks on other people.

 

Celebrations

Invitations: to avoid excluding students, party invitations should not be distributed at school, but should be made by telephone or email outside of school. Every child deserves to feel included and valued at school, and this policy supports a nurturing environment for all our students.

Celebrations at school: Parents and/or students should contact the teacher before the event. The celebration should not interfere with classroom instruction time. Teachers have the authority to create classroom specific guidelines. A cake or individual treats are appropriate.

After school parties: If the students are being collected from school to attend a party, it is the organizing parent’s responsibility to arrange all parent communication and transportation.

 

Lockers

Middle school and secondary students will be assigned a school locker at the beginning of the year. Lockers are school property and may be searched at any time by school administration. If it is determined that a locker must be searched and the locker has an individual lock on it, the lock will be cut off of the locker if administration is unable to locate the student. Students are advised to keep locker combinations private.

 

Other Policies

  1. Students are expected to solve their disagreements through peaceful dialogue.
  2. Students should walk quietly at all times when in the building.
  3. The care of all textbooks and library books issued to the student are his/her responsibility as are all the parts of the building and other equipment. Students are encouraged to have a book bag or backpack to carry materials to and from school. There are hooks or lockers in designated areas to hang up clothing.
  4. Chewing gum is not allowed because of the problems with improper usage and disposal.
  5. Skateboards, roller skates or any motorized vehicles are not permitted. (This includes shoes with wheels.)
  6. Parents and staff are expected to communicate with each other in a polite or courteous manner at all times. Any instances in which this expectation is not respected shall be taken seriously and dealt with by the Director.
  7. Students are strongly discouraged from bringing large sums of money and valuable personal property to school. The school assumes no responsibility for lost or stolen property.
  8. The administration has the right to search any backpack or locker at any time. If a student refuses, their parents will immediately be called to school to assist in the search.